Reports
Quick Summary
The Reports section converts all raw transaction data (invoices, purchases, payments, expenses) into structured financial summaries and insights. It covers sales performance, purchase tracking, pending dues, tax summaries, inventory valuation, profit and loss, and more to give a real-time view of business financial health.
What Is This Feature
What It Is
The Reports section converts all raw transaction data — invoices, purchases, payments, expenses — into structured financial summaries and insights. It covers sales performance, purchase tracking, pending dues, tax summaries, inventory valuation, profit and loss, and more. Rather than manually tallying records, the business gets a real-time view of its financial health in one place.
When To Use This Feature
When & Who
When it is used:
- Daily: To check sales figures and payment collections.
- Weekly / Monthly: To track business performance trends.
- During tax filing: To calculate GST, VAT, or other applicable taxes.
Who uses it:
- Business owners and freelancers for overall financial visibility.
- Accountants and finance teams for reconciliation and tax computation.
- Sales managers for revenue tracking and client performance.
Step-by-Step Flow
Navigation Path
Dashboard → Swipe right to left → Reports → Select any report from the list.
Report Categories & Full Report List
Sales
Reports related to outgoing invoices, client payments, and sales performance.
| Report Name | What It Shows |
|---|---|
| Transaction History / Ledger | Complete transaction-wise ledger for each client with invoices raised, payments received, and outstanding balance. |
| Sales / Payment Report | Summary of total sales and payments received within a selected period. |
| Product Report | Sales performance broken down by product with quantity sold and revenue generated. |
| Sales by Clients — Top 5 | The five highest-value clients by sales amount in the selected period. |
| Sales by Products — Top 5 | The five best-selling products by revenue in the selected period. |
| History of Sales / Payment | A chronological record of all sales transactions and associated payments. |
| Invoice Aging | Groups unpaid invoices by how long they have been outstanding (0-30 days, 31-60 days, 60+ days) to identify overdue collections. |
| Detailed Sales Report | Line-item level breakdown of all sales with client, product, quantity, rate, tax, and total for each invoice. |
| Sales Order Report | Status and value summary of all sale orders, including pending and completed. |
| Sales Return Report | Record of all returned goods with linked invoices, return quantities, and refund or credit note status. |
Purchase
Reports related to supplier purchases and inward stock.
| Report Name | What It Shows |
|---|---|
| Purchase / Payment Report | Summary of total purchases and payments made to suppliers within a selected period. |
| Detailed Purchase Report | Line-item level breakdown of all purchases with supplier, product, quantity, rate, tax, and total. |
| Purchase Order Report | Status and value summary of all purchase orders, including pending and completed. |
Inventory
Reports related to current stock levels and stock valuation.
| Report Name | What It Shows |
|---|---|
| Check Inventory Status | Current stock quantity for all inventory-enabled products and highlights items below minimum alert level. |
| Inventory Valuation (FIFO) | Total monetary value of current stock calculated using the First In, First Out method. |
Inventory Valuation (Average) shows total stock value using weighted average cost.
- Year Wise - COGS Average Method: Shows inventory cost, COGS, and remaining stock for a full financial year.
- Product Wise - COGS Method: Shows stock quantity, average cost, and value for each individual product.
Profit & Loss
Reports that measure business profitability over a selected period.
| Report Name | What It Shows |
|---|---|
| P&L Using COGS | Profit and loss calculated using Cost of Goods Sold: revenue minus direct cost of items sold. |
| P&L Using Opening / Closing Stock | Profit and loss calculation factoring stock value at the start and end of a period. |
| Monthly / Weekly / Daily P&L - COGS | P&L broken down by time period using the COGS method. |
| Monthly / Weekly / Daily P&L - Changes in Stock | P&L broken down by time period using the stock change method. |
| Product-wise Profit / Loss | Profitability by product with revenue, cost, and margin. |
| Invoice-wise Profit / Loss | Profitability by invoice to identify high-margin and low-margin transactions. |
| Customer-wise Profit / Loss | Profitability by client to identify clients that generate the most profit. |
Tax
Reports related to tax collected on sales and paid on purchases.
| Report Name | What It Shows |
|---|---|
| Sales / Purchase Tax Report | Total tax collected on sales and tax paid on purchases for a period, with tax-type breakdown (SGST, CGST, IGST, etc.) for GST / VAT filing. |
Other
Additional reports for non-core transaction types.
| Report Name | What It Shows |
|---|---|
| Expense Report | Summary of all business expenses recorded in the app by category and period. |
| Commission Report | Agent-wise commission earned based on invoices they are assigned to. |
| Payment Account Report | Summary of payments categorized by payment account or mode used (cash, bank, UPI, etc.). |
Underlying Concept (Accounting / Logic / Calculation)
Concepts
COGS (Cost of Goods Sold): The direct cost incurred to purchase or produce goods sold in a period. P&L using COGS = Revenue - COGS. It does not account for remaining unsold stock.
P&L Using Opening / Closing Stock: Alternate profit calculation method: Gross Profit = Sales - (Opening Stock + Purchases - Closing Stock). This accounts for change in inventory value over time and is commonly used in trading businesses.
Inventory Valuation: The monetary value assigned to unsold stock at a point in time. The value differs by method (Weighted Average or FIFO) and directly affects reported profit and balance sheet figures.
Alternate Terms
| App Term | Also Known As |
|---|---|
| Reports | Analytics, Insights, Financial Summary, Business Reports, MIS Reports |
| Transaction History / Ledger | Client Ledger, Account Statement, Party Statement |
| Invoice Aging | Aging Report, Overdue Report, Receivables Aging |
| P&L | Profit & Loss Statement, Income Statement, P&L Account |
| COGS | Cost of Goods Sold, Cost of Sales, Direct Cost |
| Inventory Valuation | Stock Valuation, Closing Stock Value |
| Sales / Purchase Tax Report | GST Report, VAT Report, Tax Summary |
| Expense Report | Expenditure Report, Cost Report |
| Commission Report | Agent Report, Salesperson Commission |
| Payment Account Report | Payment Mode Report, Collection Report |